Company Secretarial: The Power of Proper Board Minutes
Precision. Protection. Professionalism.
Behind every great business decision lies a record – clear, accurate, and compliant. At RiverView Portfolio, we understand that board minutes are far more than administrative paperwork. They are a vital part of your company’s governance, protecting directors, supporting transparency, and demonstrating accountability.
Why Board Minutes Matter
Accurate minutes capture the essence of board discussions and decisions – providing a clear record of how and why key actions were taken. They serve as the official evidence that your company operates responsibly, ethically, and in line with legal and regulatory requirements.
In the eyes of investors, regulators, and auditors, well-maintained minutes are a mark of professionalism and integrity. They provide assurance that your directors have fulfilled their duties diligently and that decisions have been made with due care and consideration.
Our Approach: Precision and Discretion
Our experienced Company Secretarial team at RiverView Portfolio ensures that every board and committee meeting is documented with precision and discretion. We prepare structured agendas, record discussions objectively, and produce high-quality minutes that reflect both the decisions made and the reasoning behind them.
Whether it’s a routine meeting or a high-stakes discussion, our approach balances accuracy with confidentiality – ensuring your governance records support compliance and strategic clarity alike.
Complete Governance Confidence
We also manage the secure storage and organisation of your minute books – ensuring your corporate records are always complete, compliant, and ready for inspection. Should your company face a regulatory review or due diligence process, you can have full confidence in the accuracy and accessibility of your documentation.
By entrusting your board administration to RiverView Portfolio, you free your leadership to focus on strategy, knowing your governance trail is in expert hands.
Clear records. Strong governance. Lasting confidence.
RiverView Portfolio — documenting decisions, protecting reputations.
Interested in learning more about our Company Secretarial services? Explore our other articles on Governance Advisory and Compliance Management.
Frequently Asked Questions
What should be included in board minutes?
Board minutes should record who attended, what was discussed, and the decisions made — including any key reasoning, resolutions, or follow-up actions. They should be factual, impartial, and signed by the chair.
Who is responsible for keeping board minutes?
Typically, the Company Secretary is responsible for taking and maintaining board minutes. If your business doesn’t have one, RiverView Portfolio can provide this service as part of our Company Secretarial support.
How long should companies keep their minute books?
Under the Companies Act 2006, private companies must retain board minutes for at least ten years. However, many organisations choose to keep them indefinitely as part of their governance archive.
Can board minutes be kept digitally?
Yes — electronic minute books are now accepted, provided they are securely stored, easily accessible, and backed up. RiverView Portfolio manages this process for you with full compliance and confidentiality.
For professional guidance on Company Secretarial services, governance, and compliance — speak with our team today.
