Company Secretarial: Protecting Your Company’s Data and Confidentiality
Information is one of your most valuable assets. At RiverView Portfolio, we treat the company secretarial records we manage as central to your governance, reputation and control. Security and confidentiality are built into every step of our process.
What we handle under company secretarial support
We manage confidential material daily and maintain precise records so your governance stays clear and dependable. Typical items include:
- Director and shareholder records
- Statutory registers, including PSC, members and directors
- Board and shareholder minutes for appointments, dividends and reorganisations
- Written and special resolutions
- Accurate and timely filings with Companies House
How we protect your data
Our security framework reduces risk at each stage of the document lifecycle. Core controls include:
- Encryption for data in transit and at rest
- Secure storage and disciplined file governance
- Role-based access with logging and regular reviews
- Clear retention rules to keep what is required and remove what is not
- Version control so decisions and approvals are always traceable
Compliance and confidentiality
We align our processes with UK data protection law, including GDPR. Every team member operates under confidentiality obligations and follows documented data-handling protocols. Whether we maintain your registers, prepare governance documents or submit filings, we preserve both compliance and trust.
Security as culture, not just software
Confidentiality is part of how we work, not only what we say. Professional integrity shapes how we store, review and share client data. This culture is what keeps records accurate, controls tight and governance reliable.
Outcome: better governance, fewer surprises and stronger confidence with stakeholders, regulators and lenders.
Speak to RiverView Portfolio
If you want company secretarial support that protects sensitive data and strengthens governance, we can help. Our team will review your records, address gaps and put a secure, repeatable process in place.
Company Secretarial FAQs
- What company data do you manage?
- Director and shareholder details, statutory registers, board and shareholder minutes, resolutions and Companies House filings.
- How do you protect confidential documents?
- We use encryption, secure storage, role-based access and activity logging, supported by clear retention and review controls.
- Are your processes aligned with GDPR?
- Yes. We follow GDPR principles for lawful basis, minimisation, retention and subject rights, supported by staff training and audit trails.
- Who can access my registers and filings?
- Only authorised team members with a clear business need. Access is logged and reviewed to maintain oversight and accountability.
